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The Best Printers For Large Companies

best printers for large companies

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In addition to numerous obligations in work organization, daily work with demanding clients and following short deadlines, we are sure that most managers do not have enough time to research the market in order to find a suitable printer for their office or company. Therefore, in this text, we will provide several guidelines that could facilitate the search and purchase of a printer that will meet the needs of work in large companies, while not creating unnecessary maintenance costs. We’ll also offer five of the best printer models for large businesses that could save you valuable time.

Acquiring a reliable and affordable printer for a large company is a very demanding task, the realization of which requires taking into account several parameters, such as print speed, paper capacity and maximum monthly work cycle. A printer with a low print speed (below 30 ppm), as well as one whose maintenance is too demanding, is not the right choice for large companies where hundreds of documents are printed daily. The monthly duty cycle is a feature that tells you if the printer is able to handle large volumes of work, and the large paper capacity means you don’t have to refill the printer every so often.

In addition, when choosing a printer, you need to consider whether you need black-and-white printing, color printing, or perhaps both, and whether you intend to additionally use the same device for scanning and copying. For large offices and companies, it is very important to choose a printer that can be used in a network in order to enable its use by a larger number of users. At the same time, you should know that “wired” printers are faster, while wireless models are not so fast, but they are often cheaper and more flexible.

Printers can be of different dimensions, characteristics and prices. Large offices and companies that want a high-quality printer should plan at least 500 euros in their budget, which is the cost of the cheapest laser monochrome printers that can handle the work capacity of large companies, and for some top-quality printer models, it is necessary to allocate five-digit amounts. The most famous manufacturers of printers for large companies and offices are Canon, Lexmark and HP. For models belonging to these brands, it is also much easier to find and buy replacement inks and toners.

Since we have already concluded that in large companies there is simply not enough time to research the printer market, we have prepared a short overview of quality printer models for large companies:


HP Laserjet Enterprise M608dn – some companies try to separate the printing and scanning functions on different devices and prefer monochrome printers because of the much lower costs compared to color printers. If you are one of them, then we suggest you consider purchasing the HP Laserjet Enterprise M608dn, which has a print speed of 61 ppm and a maximum monthly duty cycle of 275,000 pages.

Other features:

Screen : 6.86 cm (2.7 in)
Connectivity : USB, wireless, ability to connect to a mobile device
Paper capacity : Input – 550 pages, output shelf for 500 sheets
Toner capacity : 41,000 pages (HP 37Y Extra High Yield Black Original LaserJet Toner Cartridge)
Supported paper sizes : A4, A5, A6, RA4, B5 (JIS), B6 ​​(JIS), 10 x 15 cm, Oficio (216 x 340 mm), 16K, envelopes (C5, B5, C6, DL ISO), Postcard ( JIS single and double)
Dimensions : 17 x 18.3 x 15 inches


HP Laserjet Enterprise M633fh  – a multifunctional monochrome printer that has scanning, copying and faxing functions. As can be deduced from the epithet “Enterprise” in the name, it was created specifically for companies, i.e. business users. With an extremely high print speed of 75 ppm and a resolution of 1200 dpi, it can respond to large daily volumes of work, and at the same time provide top quality printing.


Other features:

Screen : 8″, color
Memory: printer:  1.5GB; scanner: 512 MB
Hard disk : 320 GBM

Monthly work cycle : maximum – 300,000 pages; recommended – 5,000 – 30,000 pages

Connectivity : interface: USB 2.0, Ethernet, RJ11; direct printing: USB port, HP ePrint, Apple AirPrint, Mopria, Google Cloud Print 2.0
Print resolution : 1200 x 1200 dpi
Toner capacity : 37A LaserJet Enterprise Black Toner Cartridge: 11,000 pages;
37X High Yield LaserJet Enterprise Black Toner Cartridge: 25,000 pages;
37Y Extra High Yield LaserJet Enterprise Black Toner Cartridge: 41,000 pages
Paper capacity : input 800 sheets; output: 500 sheets
Supported paper format : multipurpose cassette 1: 3 x 5″ to 8.5 x 14″/ 7.6 x 12.7 cm to 21.6 x 35.6 cm;
cassette 2: 3.9 x 5.8″ to 8.5 x 11″ / 9.9 x 14.7 cm to 21.6 x 27.9 cm
ADF: 2.7 x 5.8″ to 8.5 x 34″ / 6.8 x 14.7 cm to 21.6 x 86.4 cm


Canon ImageRunner ADVANCE C355i – if you want to have the combined functions of printing, copying and scanning in one device  , you should definitely consider  this color laser multifunctional Canon printer. It has 3GB of memory and offers numerous network connection options (1000Base-T/100Base-TX/10Base-T, wireless LAN (IEEE 802.11 b/g/n), USB). It is equipped with four cassettes that can hold 550 sheets and a multipurpose tray for 100 sheets, and has the option of double-sided printing, and offers the possibility of direct printing from USB.

Other features:

Display : 25.6 cm (10.1″) color LCD touch panel
Supported paper formats : A4, B5, A5, envelopes (No. 10(COM 10), Monarch, ISO-C5, DL)
Toner capacity : C -EXV 47 TONER BK: 19,000 pages C-EXV 47 TONER C/M/Y: 21,500 pages
Print and copy speed : 35 ppm (A4), 26 ppm (B5), 26 ppm (A5)
Monthly duty cycle : 90,000 pages
Scan mode : Email function, scan to USB flash drive, scan to mobile devices or devices connected to the Internet
Dimensions : 511 mm x 651 mm x 639 mm
Weight : 49 kg


Xerox Phaser 7500DN  – a color laser printer that, thanks to a high resolution of 1200 dpi, offers printing of documents and images of the highest quality. The first printout after starting the printer takes just seven seconds, while the print speed is 35 ppm, which can satisfy even the most demanding criteria for print speed in large offices and companies. The Xerox Phaser 7500DN handles demanding graphics and images with ease thanks to its 1 GHz processor.

Other features:

Connectivity : 10/100/1000BaseTX Ethernet, IPv6, USB 2.0 (optional Wireless (IEEE802.11a/b/g))
Monthly duty cycle : 20,000 pages
Toner capacity : black (106R01439): 19,800 pages; color (cyan-106R01436, magenta-106R01437, yellow-106R01438): 17,800 pages each
Supported paper sizes : 3.5 x 3.9 in. up to 12.6 x 47.2 in.; 5.5 x 7.2 in. to 11.7 x 17 in.; 5.5 x 7.2 in. to 13 x 18 in.
Paper capacity : input: 2,100 sheets (cassette 1: 100 sheets, cassette 2,3,4 and 5 each 500 sheets); output: 500 sheets
Double-sided printing : Yes


Lexmark CS827de  – color laser printer with integrated duplex, i.e. two-sided printing. It has an enviable print speed of 57 pages per minute, and the recommended monthly print run is 2,500 – 25,000 pages. The Lexmark mobile printing application for iOS  and Android devices enables easy printing from mobile devices, and using the USB port located on the front of the printer, you can print all types of documents and image files directly from USB.

Other features:

Screen : Lexmark e-Task 4.3″ (10.9 cm), color, touch-sensitive
Connectivity : USB, Ethernet, Wireless
Network management protocols : TCP/IP IPv6, TCP/IP IPv4, TCP, UDP
Memory : Standard: 1024 MB ; Maximum: 3072 MB
Laser cartridge capacities : black toner – 20,000 pages, color toner
(CMY) – 15,000 pages
Paper capacity : Input of 550 pages, output shelf for 500 sheets
Supported paper sizes : 10 envelopes, 7 3/4 envelopes , 9 envelopes, A4, A5, B5 envelopes, C4 envelopes, C5 envelopes, DL envelopes, Index card, Executive, folded sheet, JIS-B5, legal, Letter, 4 x 6″, A6 Dimensions: 535.9 x 558.8
x 522.4 mm
Mass: 62.3 kg

Among the five printers that we have singled out and recommended are multifunctional printers that, in addition to printing, have copying, scanning and faxing functions, monochrome printers, as well as color printers, and we hope that among them you will find one that will meet the needs of your company.

Disclosure: Amazon and the Amazon logo are trademarks of Amazon.com, Inc, or its affiliates.


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